Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

 

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

All bids and proposals may be picked up during office hours (8:30 a.m. – 4:30 p.m.) and are tendered to:  475 Maple Street, Holyoke MA  01040

The HHA is pleased to provide information regarding business opportunities via the Internet.  This service is provided as a convenience only.  Official notes will continue to be published in the Legal section of the Republican and when applicable Goods and Services Bulletin and The Central Register.

IFB for Roof Replacement & Exterior Finishes

 

00.11.00-ADVERTISEMENT
ROOF REPLACEMENT & EXTERIOR FINISHES
BLDG 10 BEAUDOIN VILLAGE APARTMENTS
Holyoke Housing Authority
Holyoke, Massachusetts
Project No. 059513
00.11.00-1
The HOLYOKE HOUSING AUTHORITY, (the Owner and Awarding Authority), invites sealed bids from GENERAL
CONTRACTORS for construction of ROOF REPLACEMENT & EXTERIOR FINISHES, BUILDING 10,
23 - 28 Yoerg Circle, at its BEAUDOIN VILLAGE Apartment complex located in Holyoke, Massachusetts; in
accordance with the documents prepared by Leon Pernice And Associates Inc., AIA, Architects-Planners-Interior
Designers, 34 Mt. Pleasant Avenue, West Springfield, Massachusetts.
The Project consists of removal of the asphalt shingle roofing system and its replacement with a similar system;
staining of exterior wood clapboard siding; replacement of locks on exterior doors and minor exterior finish
repairs; all on one existing building.
The work is estimated to cost $54,000.00.
Bids are subject to M.G.L. c.149 §44A-J and to minimum wage rates as required by M.G.L.c.149 §§26 to 27H
inclusive.
THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED.
Please review the instructions in the bid documents on how to register as an electronic bidder. The bids are to be
prepared and submitted at www.biddocsonline.com. Tutorials and instructions on how to complete the electronic
bid documents are available online (click of the "Tutorial" tab at the bottom footer).
General Bids will be received until 2:00PM on 14 June, 2017 and be publicly opened online, forthwith.
All Bids shall be submitted electronically online at www.biddocsonline.com no later than the date and time
specified above.
General Bids shall be accompanied by a Bid Deposit that is not less than five (5%) of the greatest possible bid
amount and made payable to the Holyoke Housing Authority.
Bid Forms and Contract Documents will be available for pick-up at www.biddocsonline.com (may be viewed electronically
and hard copy requested) or at Nashoba Blue, Inc., 433 Main Street, Hudson, MA 01749 (978 568 1167) on or after
24 May, 2017
Plan deposit $25.00 per set, maximum two sets, payable to BidDocs ONLINE Inc. Deposits may be electronically
paid or must be a certified or cashier's check. No Company or personal checks will be accepted. Deposit will be
refunded for up to 2 sets upon return of the sets in good condition within ten (10) days of receipt of bids. Otherwise
the deposit shall become the property of BidDocs ONLINE Inc.
Documents will be mailed upon request: $ 40.00 per set, prepaid mailing and handling charge; separate check
payable to BidDocs ONLINE, Inc.
A pre-bid review of the site will be conducted on 1 June, 2017 beginning at 10:00AM at the parking area in front
of Building No.10 on the project site.
Contract Documents may be seen in person or by electronic media at:
Nashoba Blue Inc 978 568 1167
McGraw Hill Construction 781 430 2005
Projectdog, Inc. 978 499 9014
Hard Copy Contract Documents may be seen but not removed at:
Holyoke Housing Authority Leon Pernice and Associates, Inc.
475 Maple Street, Suite 1 34 Mt. Pleasant Avenue
Holyoke, MA 01040 West Springfield, MA 01089
413 539 2220 413 788 0223
END OF SECTION