Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

 

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

All bids and proposals may be picked up during office hours (8:30 a.m. – 4:30 p.m.) and are tendered to:  475 Maple Street, Holyoke MA  01040

The HHA is pleased to provide information regarding business opportunities via the Internet.  This service is provided as a convenience only.  Official notes will continue to be published in the Legal section of the Republican and when applicable Goods and Services Bulletin and The Central Register.

RFP for Banking Services

NOTICE TO FINANCIAL INSTITUTIONS

The Holyoke Housing Authority (HHA) is soliciting proposals from qualified financial institutions interested in providing banking services for the HHA’s federally and state aided developments and programs. The selected bank will provide the HHA with collateralized banking services for a term of five years. Sealed responses to this solicitation will be received by the HHA until 2:00 p.m. on Monday, July 31, 2017. All proposals received after this time will be returned unopened.

The Request for Proposal may be obtained at the Administrative Office, Monday through Friday between 8:30 a.m. and 4:30 p.m., at the HHA, 475 Maple Street, Holyoke, MA 01040 or by emailing . All inquiries regarding this proposal shall be directed to Janara Healy, Purchasing Agent/Modernization Coordinator, at (413) 539-2217.

Proposals will be subject to approval and award by the Board of Commissioners of the Holyoke Housing Authority. Proposals will be irrevocable for a period of ninety (90) days from the date opened.

The Holyoke Housing Authority reserves the right to waive any informalities in, or to reject any and all proposals if it be in the public interest to do so.

The Holyoke Housing Authority is an Affirmative Action/Equal Opportunity Agency.

Theresa Cooper-Gordon

Chair