businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 


HOLYOKE HOUSING AUTHORITY
REQUEST FOR PROPOSALS
ANNUAL AUDIT SERVICES

The Holyoke Housing Authority (HHA) is requesting proposals from qualified firms or companies with a demonstrated track record in conducting annual audits for public housing authorities to conduct the annual audit of the Holyoke Housing Authority, as required by the Single Audit Act and the U.S. Department of Housing and Urban Development (HUD) incorporating the Department of Housing & Community Development (DHCD) “agreed upon procedures (AUP)” review of the HHA’s financial records, for the two fiscal years ending December 31, 2017 and December 31, 2018. HHA is currently participating in the HUD Moving to Work (MTW) Demonstration Deregulation program.  Sealed responses to this solicitation will be received by the Holyoke Housing Authority until 4:00 p.m. on Tuesday, January 16, 2018.  All proposals received after this time will be returned unopened.  The Request for Proposals may be obtained at the Administrative Offices of the Holyoke Housing Authority, Purchasing Department, 475 Maple Street, Holyoke, MA  01040 Monday through Friday between 8:30 a.m. and 4:30 p.m.   All inquiries regarding this proposal shall be directed to Janara Healy, Purchasing Agent, at (413) 539-2217 or .

Proposals will be subject to approval and award by the Board of Commissioners of the Holyoke Housing Authority.  Proposals will be irrevocable for a period of ninety (90) days form the date opened.

The Holyoke Housing Authority reserves the right to waive any informalities in, or to reject any and all proposals if it be in the public interest to do so.

The Holyoke Housing Authority is an Affirmative Action/Equal Opportunity Agency.

Theresa Cooper-Gordon
Chair

 

 

2017--2018-FYE-Annual-Audit-Services-RFP---Holyoke-Housing-Authority.pdf