businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 


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The Holyoke Housing Authority, the Awarding Authority, invites sealed bids for the Flooring Replacement and Kitchen Renovations, Toepfert Apartments , for the Holyoke Housing Authority in Holyoke, Massachusetts, in accordance with the documents prepared by Roy S. Brown Architects.

 The Project consists of:  Removal of existing tile flooring and sub flooring, installation of new sub flooring, vinyl tile / sheet flooring along with removal of existing kitchen cabinets/bathroom vanities and installation of new cabinetry.   The work is estimated to cost $128,000 Bids are subject to M.G.L. c.149 §44A-J & to minimum wage rates as required by M.G.L. c.l49 §§26 to 27H inclusive.General Bids will be received until 2:00 pm , Tuesday, January 30, 2018,  and publicly opened online, forthwith.This project is being Electronically Bid (E-Bid). All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding Authority. E-Bid tutorials and instructions are available within the specifications and online at www.Projectdog.com. For assistance, call Projectdog, Inc at (978)499-9014, M-F 8:30AM-5PM.General bids shall be accompanied by a bid deposit that is not less than five (5%) of the greatest possible bid amount (considering all alternates), and made payable to the Holyoke Housing Authority.Bid forms and contract documents will be available Friday, January 5, 2018, after 2:00pm at www.Projectdog.com or for pick-up at: Projectdog, Inc, 18 Graf Road, Suite 8 Newburyport, MA 978-499-9014 (M - F 8:30AM - 5PM).Go to www.Projectdog.com and login with an existing account or click Sign Up to register for free. Enter Project Code 823002 in the project locator box. Select “Acquire Documents” to download documents, review a hard copy at Projectdog’s physical location, or request a free project CD.Bidders may obtain one full paper bid set from Projectdog for a refundable deposit of $50.00 made payable to Projectdog in the form of certified check or money order. The full amount of the deposit will be refunded to all responsive bidders returning the Contract Documents in good condition within ten (10) days after date of general bid opening. Otherwise, the deposit will become the property of Projectdog, Inc. Bidders requesting their refundable paper set to be mailed must supply a non-refundable shipping and handling fee of $25.00 payable to Projectdog.The job site and/or existing building will be available for inspection between 10:00 A.M. and 11:00  A.M. on Tuesday, January 16, 2018 . For an appointment call Janara Healy, Purchasing Agent / Modernization Coordinator, Holyoke housing Authority, (413)539-2220, 475 Maple Street, Holyoke, MA 01040, e-mail: .