Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $10K and less than $50K)

Purchase orders for goods and services valued greater than $10,000 but are less than $50,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $50K)

The formal process applies to procurements valued at $50,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

The Holyoke Housing Authority (HHA) will receive sealed bids for the sale of various surplus supply items on Monday November 9, 2020 from 12:30 pm to 3:30 pm and Tuesday November 10, 2020 from 12:30 pm to 3:30 pm at the HHA Central Maintenance Facility located at the 613 South Bridge Street, Holyoke MA 01040. Bids can only be made on the days of the sale. Items to be sold include general, heating, electric and plumbing supplies.

All supplies are available to the public for inspection prior to submitting a bid for any item (lot). All items will be sold “as is” by lot. There will be NO BIDDING FOR INDIVIDUAL ITEMS. The HHA will provide no guarantee or warrantee with any item(s) sold. Bids will be publicly opened and read at 3:30 p.m. on Tuesday, November 10, 2020 at 613 South Bridge St., Holyoke MA 01040. All surplus supplies will be grouped together by lot and will be awarded to the responsive bidder offering the “highest” price for each lot.

  • All bids must be made on the form that will be provided by HHA. No other bid form will be accepted. No bids for any item will be accepted after 3:30 p.m. November 10, 2020.

  • The HHA shall contact the responsive bidder offering the “highest” price for each lot no later than Friday, November 13, 2020. Payment(s) can be made by certified check(s) only, payable to the Holyoke Housing Authority. Payment and pickup must be made no later than Tuesday, November 17, 2020.

  • All purchased items will be available for pickup on Monday, November 16, 2020 between the hours of 9:00 a.m. and 3:00 p.m. at the sale site. Thereafter the HHA will not be liable for any items not picked up and will dispose of them in any manner deemed appropriate.

  • The HHA reserves the right to reject any and all bids or parts therein.

  • Every bid must include a signed “non-collusion” form which will be provided by HHA.

Janara Healy, Assistant Executive Director for Operations

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    The Holyoke Housing Authority invites electronic bids (E-Bids) to provide Pest Control Services for a two-year contract term commencing January 1, 2021.

    All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted. Tutorials and instructions are available online at www.Projectdog.com. For assistance, contact Projectdog, Inc. at (978) 499-9014. Go to www.Projectdog.com and log-in with an existing account or click “Sign Up” to register for free. Enter Project Code 840618 in the “Project Locator” box.

    Bids will be received electronically until 2PM local time on November 17, 2020 at www.projectdog.com.

    The Invitation for Bid is available below to download. All inquires regarding this bid shall be direct to Janara Healy, Assistant Executive Director for Operations at (413) 539-2203.

    Bids will be subject to approval and award by the Board of Commissioners of the Holyoke Housing Authority. Bids will be irrevocable for a period of 90 days from the date of bid opening.

    The Holyoke Housing Authority reserves the right to waive any informalities in, or to reject any and all bids if it be in the public interest to do so.

    The Holyoke Housing Authority is an Affirmative Action/Equal Opportunity Agency.

    Theresa Cooper-Gordon

    Chair

     

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      The Holyoke Housing Authority is seeking a qualified professional legal firm to provide services to the HHA in negotiating and closing on multiple mixed financial transactions.

      The successful respondent should have demonstrated capacity in negotiating those transactional documents that are required for public housing or Section 8 multi-layered financing programs which will likely include LIHTC’s, Home, CDBG, and some HUD and DHCD funding.

      Interested parties may download a copy of the RFP by clicking the ‘Download RFP’ button below and providing your contact information.

      Please download RFP here

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        The Holyoke Housing Authority is accepting proposals from qualified firms or companies for Fee Accountant Services for the two-year contract term commencing January 1, 2021. Sealed responses to this solicitation will be received by the Holyoke Housing Authority until 4:00 p.m. on Monday, November 16, 2020. All proposals received after this time will be returned unopened.

        Interested parties may download a copy of the RFP by clicking the ‘Download RFP’ button below and providing your contact information

        Download RFP here

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          The Holyoke Housing Authority is seeking Architectural Services associated with the design and development of a multi-phased rental and homeownership undertaking for South Holyoke Homes. For more information visit www.southholyokehomes.org. The anticipated work items will include design, cost estimating, public engagement, bidding and construction oversight. It is anticipated that an indefinite delivery indefinite quantity contract will be executed, and task orders will be negotiated and signed for each task required. A schedule of rates will be negotiated for the contract, and task orders developed and negotiated for specific projects. 

          Interested parties may download a copy of the Request for Qualifications by clicking the Download RFQ button below and providing your contact information. Copies of proposals must be submitted to the Holyoke Housing Authority no later than 2:00 p.m. on Wednesday, November 4, 2020.  All inquiries regarding this solicitation shall be directed to Sarah Meier-Zimbler, Director of Development at (413) 539-2207 or   

          The HHA reserves the right to waive any informality or to reject any or all proposals, if it be in the public interest to do so. The HHA is an Affirmative Action/Equal Opportunity Agency.

          Theresa Cooper-Gordon, Chair

          RFQ Architectural Professional Services

          This document below is to answer any questions that people had on the original RFQ so that we can be fair in showing everyone the answers to the questions.

          RFQ On-call Architect Q and A October 2020