Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

HOLYOKE HOUSING AUTHORITY, HOLYOKE, MASSACHUSETTS
ADVERTISEMENT FOR BIDS

The Holyoke Housing Authority, the Awarding Authority, invites Electronic Bids (E-Bids) from Contractors for construction of the “Central Maintenance Facility Fire Suppression System Improvements Project” in accordance with documents prepared by Tighe & Bond, Inc., 53 Southampton Road, Westfield, MA 01085.

This project is being Electronically Bid (E-Bid) and consists of selective demolition of existing sprinkler piping, installation of sprinkler piping and system components; sprinkler riser for partial wet and partial dry sprinkler system; removal of existing domestic water service; installation of water service for domestic water and service for fire protection system; installation of floor hatch in interior concrete floor; and electrical improvements. All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding Authority. Tutorials and instructions are available online at www.Projectdog.com. For assistance, contact Projectdog, Inc. at (978) 499-9014. Go to www.Projectdog.com and log-in with an existing account or click “Sign Up” to register for free. Enter Project Code 837761 in the “Project Locator” box.

General Bids will be received electronically until 10:00 a.m. local time on May 6, 2020 at www.projectdog.com.

Filed Sub-Bids will be received electronically until 10:00 a.m. local time on April 22, 2020 at www.projectdog.com. Sub-Bids with the required Bid deposit will be received for the following items of work:
Subtrades
Fire Protection Systems

The estimated cost of construction for this project is $350,000.

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INVITATION TO BID HOLYOKE HOUSING AUTHORITY HOLYOKE, MASSACHUSETTS

The Holyoke Housing Authority, the Awarding Authority, invites Electronic Bids (E-Bids) from Contractors for construction of the Roofing and Siding Improvements (Phase 2) at Beaudoin Village in accordance with documents prepared by Caolo & Bieniek Associates, Inc., 521 East Street, Chicopee, MA 01020.

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