Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $10K and less than $50K)

Purchase orders for goods and services valued greater than $10,000 but are less than $50,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $50K)

The formal process applies to procurements valued at $50,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

The Holyoke Housing Authority (HHA) invites quotes from qualified, licensed and insured electrical contractors to furnish and install smoke detectors at Churchill Homes I & II in accordance with the documents prepared by the HHA.

The Project consists of replacing existing 120V hardwired smoke detectors, combination smoke/carbon monoxide devices and photo electric smoke detectors in the interior of 100 apartments.

Documents are available at www.projectdog.com, project code 852128. Call Projectdog, Inc. at 978-499-9014 for assistance (M-F, 8:30AM-5PM).  Quotes will be received via email until 2PM, October 19, 2022 via email.                                                                                            

Quotes, any questions or to arrange a site visit contact Eric Jimmo, Modernization Coordinator, via email at

The HOLYOKE HOUSING AUTHORITY, (HHA), invites sealed bids from Electrical Contractors for the Boiler Improvements at Beaudoin Village project in Holyoke, Massachusetts; in accordance with the documents prepared by the HHA.

The Project consists of furnishing and installing 143 Kiddie Relay Module No. CO120X and Kiddie KN-COB-1C combination smoke, carbon monoxide detectors in basement. The Contractor shall be responsible for all associated permit fees.

The work is estimated to cost $65,000.

Bids are subject to M.G.L. c.149 §44A-J and are subject to minimum wage rates as required by M.G.L.c.149 §§26 to 27H inclusive.

THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED by the Holyoke Housing Authority. All Bids must be submitted electronically at www.Projectdog.com no later than date and time specified. Obtain all documents online via the Projectdog Project Code 852119. E-Bid tutorials and instructions on how to register and complete the electronic bid documents are available online as well as in the bid documents Instructions to Bidders. Call Projectdog, Inc. at 978-499-9014 for assistance (M-F, 8:30AM-5PM).

 General Bids will be received until 2:00PM on Wednesday October 19, 2022, and be publicly opened online, forthwith.

Each General Bid shall be accompanied by a Bid deposit that is not less than five percent (5%) of the greatest possible bid amount (considering all Alternates) and payable to the Holyoke Housing Authority.

Labor and Materials Payment Bond: The successful General Bidder will be required to furnish a Labor and Materials Bond, in an amount equal to 100% of the total contract amount.

Performance Bond: The successful General Bidder will be required to furnish a Performance Bond, in an amount equal to 100% of the total contract amount.

The cost of each bond shall be included in the bid price. Bonds shall be with a surety company qualified to do business in the Commonwealth of Massachusetts and be acceptable to the Holyoke Housing Authority.

Plan deposit: $50.00 per set, certified or cashier's check only, payable to Projectdog, Inc. Deposit will be refunded for up to 2 sets upon return of the sets in good condition within ten (10) days of receipt of bids. Otherwise, the deposit shall be property of Projectdog, Inc.

Documents will be mailed upon request: $35.00 per set, non-refundable, prepaid mailing and handling charge; separate check payable to Projectdog, Inc.

A pre-bid conference will be conducted Wednesday, September 28th at 10AM in front of 40 Leary Drive, Holyoke.

All questions relating to the Drawings and Specifications should be directed to Eric Jimmo, HHA Modernization Coordinator and submitted in writing to

Contract Documents may be viewed by electronic media at www.Projectdog.com.

Hard Copy Contract Documents may be seen but not removed at:
Holyoke Housing Authority
475 Maple Street
Holyoke, MA 01040

Document download

Before download...

Download ×

 

The Holyoke Housing Authority invites electronic bids for the acquisition of solid waste containers.

All bids shall be submitted online at www.projectdog.com. Hard bids will not be accepted. Tutorials and instructions are available online at www.projectdog.com. For assistance, contact Projectdog, Inc. at (978) 499-9014. Go to projectdog.com and log-in with an existing account or click “sign up” to register for free. Enter Project Code 852114 in the “Project Locator” box.

Bids will be received electronically until 2PM local time on October 18, 2022 at www.projectdog.com.

The Invitation for Bid may be obtained at here. All inquiries regarding this bid shall be directed to James Woods, (413) 539-2217.

Bids will be subject to approval and award by the Board of Commissioners of the Holyoke Housing Authority. Bids will be irrevocable for a period of 60 days from the date of bid opening.
The Holyoke Housing Authority reserves the right to waive any informalities in, or to reject any and all bids if it be in the public interest to do so.