Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

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The Holyoke Housing Authority (HHA) invites quotes from qualified, licensed and insured firms to provide maintenance to the existing IP-based Video Surveillance System and Network within federally assisted housing developments owned by the HHA in Holyoke, Massachusetts and in accordance with the documents prepared by the HHA.

This includes, but not limited to, providing security camera and network maintenance, camera and network extension design, (i.e. camera and network equipment installation, configuration, testing), all associated video surveillance equipment (i.e. servers, storage, cameras, housing, software, network infrastructure, cabling, wiring, point to point and access points) in coordination with the HHA video surveillance system and network.

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HOLYOKE HOUSING AUTHORITY
REQUEST FOR QUALIFICATIONS
Architectural Professional Services

pdf iconRFQ On Call Architect Q & A June 2018

The Holyoke Housing Authority is seeking Architectural Services associated with the master planning, design and development of a rental and homeownership undertaking in South Holyoke. The anticipated work items will include master planning, site evaluation, preliminary design, schematic design, cost estimating, public engagement, bidding and construction oversite. This is an exciting development opportunity for this neighborhood and will be the first large housing investment in the community in over 15 years. It is anticipated that an indefinite delivery indefinite quantity contract will be executed and task orders will be negotiated and signed for each task required. A schedule of rates will be negotiated for the contract, and task orders developed and negotiated for specific projects.

Interested parties may obtain a copy of the Request for Qualifications at the Holyoke Housing Authority, 475 Maple Street, Holyoke MA between the hours of 8:30 a.m. and 4 p.m. Copies of proposals must be submitted to the Holyoke Housing Authority no later than 2:00 p.m. on Wednesday, June 20, 2018. All inquiries regarding this solicitation shall be directed to Matthew Mainville, Executive Director at (413) 539-2202.

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