Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

The Holyoke Housing Authority, the Awarding Authority, invites sealed bids for the Flooring Replacement and Kitchen Renovations II, Toepfert Apartments, for the Holyoke Housing Authority in Holyoke, Massachusetts, in accordance with the documents prepared by Roy S. Brown Architects.

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The Holyoke Housing Authority invites sealed bids to provide Pest Control Services for a two-year contract term commencing on January 1, 2019. Bids will be received until Monday, November 19, 2018 at 2:00 p.m. at the Holyoke Housing Authority, 475 Maple Street, Holyoke, MA 01040 at which time and place all bids received will be publicly opened and read aloud. There is no charge for the specifications and bidding documents, which may be picked up at the above address or will be mailed on request. All inquiries regarding this bid shall be directed to Janara Healy, Assistant Executive Director for Operations, at (413) 539-2217. Download Document

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The Holyoke Housing Authority (HHA) will receive sealed proposals for the furnishing of all labor and materials to provide towing services and storage facilities for unauthorized vehicles found on HHA properties. This contract will be for five (5) years. Sealed responses to this solicitation will be received by the Holyoke Housing Authority until 10 a.m. on Monday, November 19, 2018. All proposals received after this time will be returned unopened. Download Documents.

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