Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $10K and less than $50K)

Purchase orders for goods and services valued greater than $10,000 but are less than $50,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $50K)

The formal process applies to procurements valued at $50,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

Bid Document

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The Holyoke Housing Authority (HHA) invites electronic (E-Bids) for interior upgrades and two-year maintenance of nine elevators and one lift.

All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted. Tutorials and instructions are available online at www.Projectdog.com. For assistance, contact Projectdog, Inc. at (978) 499-9014. Go to www.Projectdog.com and log-in with an existing account or click “Sign Up” to register for free. Enter Project Code 847177 in the “Project Locator” box.

Bids will be received electronically until 11AM local time on January 25, 2022.

The Invitation for Bid is available above to download. All inquiries regarding this bid shall be directed to Janara Healy, Assistant Executive Director for Operations at

Bids will be subject to approval and award by the Board of Commissioners of the Holyoke Housing Authority. Bids will be irrevocable for a period of 90 days from the date of bid opening.

The Holyoke Housing Authority reserves the right to waive any informality in, or to reject any and all bids if it be in the public interest to do so.

The Holyoke Housing Authority is an Affirmative Action/Equal Opportunity Agency.

Theresa Cooper-Gordon
Chair